---
title: "Roster — Team Scheduling for Professional Organizers"
description: "Roster cross-references your entire subcontractor network's Google Calendars in real time, so professional organizers can staff and confirm any job in minutes instead of hours."
lang: en
json-ld: |
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      "applicationSubCategory": "Scheduling",
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      "url": "https://tryroster.co/",
      "description": "Roster cross-references your entire subcontractor network's Google Calendars in real time so professional organizers can staff and confirm any job in minutes instead of hours.",
      "featureList": [
        "Live calendar cross-reference across 10+ Google Calendars",
        "Lead-first booking rules",
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      "description": "Booking infrastructure built exclusively for professional organizers who work with subcontractors."
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---

[Roster. ](/)[Join the waitlist](#waitlist)

Now accepting early access

# Your team, confirmed.  
_Without the group text circus._

Roster checks your entire sub network's Google Calendars in real time so you can staff any job in minutes, not hours. Built exclusively for professional organizers.

Request early access

No commitment. No credit card. Just early access when it's ready.

Sound familiar?

## The job is booked. Now the real work begins.

### The group text spiral

You reach out to five subs. Two don't respond. One is maybe available. You lose 45 minutes before the job even starts.

### Your best people get booked

While you're waiting on replies, your most reliable sub confirms a job with someone else. Now you're scrambling.

### No system, just memory

You run a professional operation, but your team coordination looks like a personal favor network. That's a risk every time.

### Nothing built for you

Every scheduling tool out there is built for salons or restaurants. Not for organizers who work with a rotating pool of trusted subs.

The reality

## You run a professional business. Your scheduling _doesn't look like it._

~1 hr

Spent texting subs to staff a single job — before Roster.

You land a big job. The client is excited. Then you spend the next hour in your phone, firing off texts to preferred subs, waiting on replies, hoping nobody double-booked. By the time you confirm your team, you've lost time you didn't have — and looked less put-together than the work you actually do.

1.  i. Your best subs get booked by someone else while you're still waiting for a yes. 
2.  ii. You have no way to see who's actually free without starting a group-text circus. 
3.  iii. Clients book you not knowing if you can staff the job — that's a risk every time. 
4.  iv. No tool is built for how organizers actually work with teams. Until now. 

The solution

## Roster checks every calendar so _you don't have to._

A standalone booking system built specifically for professional organizers who work with subcontractors. Roster cross-references your entire staff pool's Google Calendars in real time and shows clients only the slots where the right number of organizers are actually free. Payment is collected at booking via Stripe. Your team's calendars update automatically. You stop running scheduling — Roster does.

How it works

## From job inquiry to confirmed team in under five minutes.

01 — Add your roster

### Build your sub pool

Add your preferred leads and support staff. Each person connects their Google Calendar once with a single invite link.

02 — Clients book directly

### Your booking page does the work

Clients visit your public booking page, choose a date and team size, and only see slots where the right people are actually free. Payment via Stripe at booking.

03 — Team auto-confirmed

### Everyone gets the calendar invite

Roster assigns available staff, creates Google Calendar events for each of them, and sends confirmation emails to your client and your team. You just show up.

What's included

## Everything you need to run your team like a pro.

Scheduling

### Live calendar cross-reference

Cross-checks up to 10+ Google Calendars simultaneously. Only shows clients time slots where the requested number of organizers are genuinely available.

Protection

### Lead-first booking rules

Support staff can never be booked without a lead organizer present. Every job stays properly covered, no exceptions.

Payments

### Stripe at the point of booking

Clients save a card on file when they book. Dynamic pricing adjusts automatically based on team size and hours. No invoicing chasing.

Admin

### Availability inspector

Before a client even asks, you can see which staff are free for any date, duration, and team size. Debug slot availability in seconds.

Overview

### Master calendar dashboard

Every confirmed booking and assigned team member in one view. No more piecing together who is where from multiple sources.

Policy

### Automatic cancellation fees

Set your notice window and late cancellation fee. Roster charges the card on file automatically so you never have to have that conversation.

Private beta · Limited spots

## Ready to stop chasing  
_your own team?_

Roster is currently in early access. Join the waitlist and be first in line when we open to new organizers.

Join the waitlist

$97/month when available. No commitment required to join the list.

[Roster. ](/)

Built by [HEARD Digital Marketing](https://heardmarketing.io)

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